Assistant Property Manager- Commercial Real Estate

Dallas, TX 75254

Posted: 11/04/2019 Industry: None Job Number: 35910745

Job Description

$50-60k!

Commercial property experience required.
SUMMARY: Responsible for A/R application and backup for the A/P processing for the property, preparing tenant invoices, accruals, tracking capital expenditures and other accounting projects; Office Administration includes Tenant Service assistance, parking administration and daily operational support to manager as needed.
PRIMARY DUTIES AND RESPONSIBILITIES
ACCOUNTING
  • Assist with Set up of New Vendor accounts by completing accounting forms and 1099 and submitting to Corporate Accounting.
  • Understand and extract data from leases to prepare Tenant Billing and related correspondence.

  • Assist with processing A/P for property:
    • Assist with coding all A/P in accordance with approved budget
    • Assist with entering in invoices daily in Yardi and send back-up to Corporate Accounting for daily invoice submittal.
    • Assist with matching checks with invoices and mail to vendors. Generate monthly invoices for FPG Harwood garage, ground leases, DART passes, and traffic officers.
  • Prepare monthly Tenant billing for parking, guest parking, metered electric, and maintenance billing for lighting supplies, keys/locks, OT HVAC, and Engineering Labor.
  • Track and re-bill Tenant /Vendor miscellaneous charges that do not apply to the above categories on an as-needed basis.
Prepare and submit monthly sales tax to the state of Texas
Update tracking spreadsheet for building electric and water.
Enter all charges from tenant billings into Yardi.
Assist Sr. Property Manager with preparing and entering the Budget and Tenant Reconciliations.
Process A/R for the Property
o Check clearing bank accounts daily and print statements
o Print checks from lockbox daily.
o Enter A/R batches in Yardi as received with proper application to tenant accounts.
o Print back-up and send with batch to Corporate on daily basis.
o One-time project includes cleaning up tenant ledgers.
OFFICE ADMINISTRATION
  • Assist Sr. Property Manager with daily operation.
  • Assist Sr. Property Manager with special tenant events.
  • Maintain records and log books for all accounting functions.
  • Assist Tenant Service Coordinator with duties as necessary.
  • Assist with answering tenant calls and office administration on as-needed basis.
PERSONAL SKILLS
  • Must have excellent customer service skills.
  • Must have the ability to make good decisions.
  • Must be able to take initiative.
  • Account receivables experience.
  • Working familiarity with Yardi Voyager, Word and Excel required.
  • Strong written and verbal communication skills.
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