Commercial Assistant Property Manager

Chicago, IL 60603

Posted: 06/05/2019 Industry: None Job Number: 35883404
Assistant Property Manager
Direct Hire; $65K-$75K

  • Work closely with the property manager to maintain, enhance, and create value for asset during the investment cycle
  • Actively manage the relationships with vendor community and tenants, and management as necessary to ensure the assets achieve maximum value
  • Work closely with third-party service providers to ensure that assets are managed to yield optimal returns
  • Be familiar with and assist the property manager with reporting on performance, budget variances, tenant arrears, tenant retention efforts, significant changes in the market and property conditions in general
  • Assist with the process of preparing property business plans, operating and capital budgets and updating or re-forecasting same as necessary
  • Assist with analysis and monitoring of capital improvement and renovation programs, as required, for property maintenance, competitive positioning, or market repositioning.
  • Follow contractual guidelines for managing the asset as prescribed in the management and leasing agreements
  • Assist with building operations and manage staff
  • Determine specific service contract requirements, develop scope of work, solicit bids, evaluate proposals and monitor contract performance for all service vendors
  • Periodically review performance specifications and pricing for all existing building contracts
  • Oversee nightly and weekend access memo reports to control all work in building
  • Assist with coordination of capital and building projects with appropriate staff and vendors
  • Manage day to day problem-solving and deal with building issues as they arise
  • Evaluate current operations and implement necessary changes
  • Work with leasing on any necessary items
  • Work with building staff on updating and streamlining policies and procedures
  • Responsible for maintaining tenant relations and ensuring tenant satisfaction
  • Day to day contact, issue resolution, and general dealing with tenant representatives
  • Oversee and plan tenant relations program, including individual and building-wide events
  • Work to create and regularly update tenant handbook, design criteria and emergency procedures
  • Work to create necessary forms and systems for additional tenant services and work order billing
  • Coordinate all tenant move-ins and move-outs with building staff, tenants and vendors
  • Assist with review of plans and coordinate tenant improvement projects according to SOPs and building standards
  • Draft correspondence to tenants regarding building issues and events
  • Assist with financial management for property
  • Budget research and preparation in coordination with building staff and accounting
  • Oversee accounts payable and accounts receivable for the property, focusing on purchasing controls, contracts, approving bills, reviewing tenant miscellaneous charges and monthly accruals
  • Oversee tenant collection efforts, update reports in MRI
  • Research significant monthly variances, and prepare necessary reports
  • Assist in the quarterly reforecast and detailed variance reporting
  • Assist PM in monthly reporting, as necessary
  • Bachelor s degree required.
  • 2 - 4 years of relevant work experience
  • Base building and tenant construction experience preferred.
  • Financial reporting experience as it relates to the property including budgets, service contracts, arrears, reconciliations, etc.
  • Experience in creating and managing operating and capital expenditure budgets.

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